Writing Secretary Cover Letter

Secretary Cover Letter

Secretary cover letter is an influencing instrument that plays a pivotal part in the attainment of your desired secretary job. When applying for any job, it is important that you compose a well designed cover letter. A cover letter puts to display your professionalism and dedication towards the job to your prospective employer.

Becoming a secretary is one of the largest sort after occupations these days. The duties of a secretary are expanding to include tasks that are being performed by the managers and the other higher authority. The job tasks will vary depending on the organization. However, there are three different types of secretaries': executive, administrative, and assistant. The main duty of a secretary is preparing letters, different correspondence, and memos for all the executives. Also, they have to greet the visitors to the office and transfer and screen incoming calls as and when they come. Secretaries are also responsible for making travel arrangements for their executives, send faxes, make executive expense report and sort all the incoming mails.

These professionals also have to scan and file all the important documents properly. Some of the employers will also expect their secretaries to take minutes of the meeting or dictation. Those secretaries who are working in the specialized fields will also have to perform some of the additional tasks. For instance, medical secretary will have to take down the patient appointments and if a professional is working with an insurance company then he or she will have to secure pre-authorization and complete different procedures. If you want to get a job as a legal secretary then you will have to log billable time attorneys and log them under different cases.

Employers will always expect their secretaries to be highly skilled in some of the common software required in the office. They must have remarkable communication skills both oral and written, in addition to excellent math skills. Solid spelling, proofreading, grammar, punctuation are also some of the important skills that every secretary must possess. Secretaries must have an outgoing personality and they should have the ability is maintaining confidentiality at all the times. If you want to get a job as a secretary then you need all these skills and a well-written cover letter to exhibit these skills. Now, you will find a sample secretary cover letter that you can use as reference.

However, there are a few significant aspects in drafting a well organized cover letter. Your letter should incorporate all the crucial points about your job profile within three paragraphs. In order to increase the readability of your document, you should maintain a pleasurable tone throughout the letter without making it sound too formal. Preparing long cover letters is one of the grave mistakes done by most of the applicants.

Hence, it must be made certain that your document is short and precise making it favorable to be considered by the reader. Your letter should end with a humble request for getting scheduled as an applicant for the interview.

This is an example of secretary cover letter. You can use it for your personal reference.


Secretary Cover Letter 1


Benny Bates

1288 Hanifan Lane.
Atlanta, GA30303
678-576-6211
b.benny@example.com

December 23, 2011

Mr. Brandon Harrelson

Victoria Central Organization
1567 Norman Street
Los Angeles, CA90017

Dear Mr. Brandon,

I am writing this cover letter to apply for this position of a secretary, which was advertised two days back in the newspaper. I think that my past experience will make me the right applicant for this job and I would like to give Victoria Central Organization with a short recap of my work experience.

Here you will find a summary of all my credentials, which will help you know what I have to offer for your organization:

  • I have more than seven years of experience of working as an administrative secretary during that time I had performed a number of various office duties. These include things such as relaying messages, general bookkeeping, answering telephone, and answering questions
  • My abilities as a secretary includes coordinating meetings, conferences, and making travel arrangements with all my clients and making sure that visual and audio equipment, which are required for the meeting are working correctly and set up properly
  • I have experience in setting up interviews for recruiting more people, maintaining the office records and organizing and placing orders for the requirement of office supplies

In addition, I am highly efficient in Adobe Reader, PowerPoint, Excel, and Word and I also have the ability of performing different secretarial duty efficiently and quickly. I completely agree that your organization would find my qualities very useful and I assure you that I will handle the clients in proficient and friendly manner.

I await a reply for you and wish you to contact me; you can ring me at 678-576-6211. Thank for your time.

Sincerely,

Benny Bates

Your Signature

Enclosure: Resume

Now, you can follow the same format and draft your own letter.


Secretary Cover Letter 2


From

Sharon J. Valencia
1548 Beech Street,
Pittsburg, CA 94565,
Phone: 925-709-3162
Email: SharonJValencia@teleworm.com

Date: April 1, 2012

To

Roger E. Burch
HR Recruiter
Mother Care Hospital
2068 Meadow Drive,
Livingston, MT 59047

Dear Mr. Burch,

It is a pleasure to work with your esteemed organization. I wish to apply for the position of 'Hospital Secretary'. I learned about this job opening through a job advert posted in Heath Care News. Please find the copy of my resume and experience letter attached with this letter for your reference.

I believe that I have the caliber and capability to do justice to this job profile in particular. I have done a professional medical secretary certification from New Orleans College which is an accredited institution in the country. Moreover, I am proficient working with computer software and applications with an expertise in effective communication and listening skills. I was employed with Beneficence Sanitarium for three years. I was assigned the responsibility of arranging appointments; making billing records of the patients; and collecting patient reports, medical correspondences, and medical charts.

I assure you of my complete dedication and skillfulness in my work. It would be great if you schedule my interview. Thank you for your time and consideration.

Yours respectfully,
Signature
Sharon J. Valencia


Secretary Cover Letter 3


From

Lisa D. Page
211 Melody Lane,
Warsaw, VA 22572,
Phone: 804-450-7706
Email: LisaDPage@teleworm.com

Date: April 2, 2012

To

Kenneth E. Cunningham
HR Manager
Data Press Services,
1256 Karen Lane,
Louisville, KY 40299,

Dear Mr. Cunningham,

This is to inform you that I wish to apply for the position of 'Press Secretary' in your venerated organization. Your job advertisement updated on your official website made me aware of this job vacancy. I have attached my resume with this document for your kind perusal.

I possess a bachelor's degree in Journalism with a specialization in Public Relations. Besides, I have done a formal course work in media, mass communication, and press writing. I am well informed about the economical and government issues, state public policies, and the latest trends related to this field. I have worked with Public News Press for four years as a Press Associate. Here, I was responsible for preparing press releases, answering the questions of the media, developing professional connections with the media group, and disseminating the collected information. I have the ability to do multitasking and execute my duties efficiently even under pressure.

I believe that I am the apt candidate for this position. I would request you to arrange a meeting for me so that I can discuss my candidature further. I thank you for considering my letter.

Regards,
Signature
Lisa D. Page


With secretary cover letter you can make yourself stand out from the host of candidates and pave a way for a successful vocation in this sector.


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Administrative Secretary Cover Letter

Administrative Secretaries play a vital role in any business as they provide support to managers and make sure daily operations run smoothly. Examples of Administrative Secretary duties include: answering phone calls, handling the correspondence, making travel arrangements, organizing meetings, scheduling appointments, writing reports, greeting and guiding guests, ordering office supplies, and collaborating with other departments. They are also required to complete various tasks as assigned by superiors.

Based on our collection of example cover letters for Administrative Secretary, the most sought-after skills for the job are:

  • Administrative expertise
  • Familiarity with office procedures
  • Organizational skills and planning
  • Computer competencies
  • Strong oral and written communication skills
  • Teamwork
  • Attention to details
  • Multitasking and time management
  • Being able to work under pressure

Below is displayed a sample Administrative Secretary cover letter referring to comparable qualifications.

For help with your resume, check out our extensive Administrative Secretary Resume Samples.

Dear Mr. Hugo:

Upon learning of your posting for an Administrative Secretary, I hastened to submit my resume for your review. As a highly organized and self-motivated administrative professional with expertise in leveraging considerable talents in areas such as customer service, database management, scheduling, and accounting tasks, I am prepared to significantly contribute to your company’s goals and objectives in this role.

My background includes performing diverse administrative operations and driving office efficiency within fast-paced environments while ensuring adherence to budgets and deadlines. From preparing business correspondence and implementing QuickBooks programs to developing custom Excel- and Word-based documents and maintaining detailed calendars, I excel at prioritizing tasks, collaborating with management, and developing effective communication and organizational procedures across a range of industries.

Highlights of my experience include…

  • Demonstrating an unparalleled dedication to providing outstanding administrative support to optimize office efficiency and productivity while achieving business objectives.
  • Managing monthly staff schedules and calendars for up to 26 employees at a time—including C-level executives.
  • Achieving a reputation as a QuickBooks specialist, supporting companies in streamlining their bookkeeping functions by implementing software systems to drive increased accounting accuracy and efficiency.
  • Excelling at balancing multiple tasks within independent, self-starting environments while providing top-level organization and communication skills and improving operational systems.

My skills in office organization, bookkeeping, and general administration have been finely honed, and I am confident my additional strengths will readily translate to your environment. The chance to offer more insight into my qualifications would be welcome. Thank you for your consideration; I look forward to speaking with you soon.

Sincerely,

Kristine R. Perryman

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